ProPresenter has a large grouping of Preferences inside of the program that can affect/change how you use the software in many ways. It’s likely that you will need to make very few changes to your Preferences beyond the initial setup. Preferences are accessed by clicking on the ProPresenter menu and then selecting Preferences, or by pressing Command-Comma on a Mac or Control-Comma on a PC.
The General tab of Preferences features different General settings of the program, the logo and Copyright settings (if House of Worship Integrations are enabled)
Show House of Worship Integrations toggles the visibility of certain icons/features that are exclusive to Houses of Worship. The icons/features that are hidden include the Renewed Vision Media Store, Bibles, and the Planning Center Online Integration. It also will hide the integration with CCLI SongSelect in the QuickSearch window and Copyright Display options lower in the General tab of ProPresenter Preferences. All these are hidden in the toolbar and from the menu bar options.
Share Crash Reports turns on the ability for the program to send crash reports to the Renewed Vision team when your program has an issue. If you check this section, the application will attempt to submit crash reports when the application fails to work properly.
Share ProPresenter Analytics allows the Renewed Vision team to anonymously collect data on how you're using the program to empower future feature updates and improvements.
Under Logo, click on the box to load a computer dialog box to browse your machine for an image file. Having your organization’s logo or other image here provides you with something to display in case of an emergency. Once a logo is set, a Clear to Logo button will appear in the Preview window in the upper right of the program, as well as, in the Actions menu. Clicking this button will clear the Slide Layer and send your Logo to that layer. To change the logo, simply click on the box showing the logo thumbnail to bring the computer Browse window up again and select a new logo.
Copyright is a section that allows you to choose whether to enable showing Copyright information, where it will show and "how" it will show. This section will only appear if Show House of Worship Integrations is enabled. You can learn more about this in the Copyright Display section here.
The Screens Tab allows you to setup certain factors about your screens that you've setup and have a quick link to open the Screen Configuration window.
If you enable Automatically Enable Screens at Launch, this will cause any graphic outputs to toggle on the Stage and/or Audience Screens assigned to them when the program launches. Unchecking this option will mean you'd need to manually toggle on your screens by hitting the buttons in the Preview Window or by using Command+1 on Mac or Control+1 on Windows for Audience Screens and Command+2 on Mac or Control+2 on Windows for Stage Screens.
Show Performance Statistics on Screen allows you to see how many frames per second your screen is running at as well as the amount of video memory being used by the computer. This is an advanced setting to help diagnose additional data on your outputs and should not typically be displayed during a show.
Enabling Ignore Background Colors will render all slides without the set presentation or slide background colors from the Editor. This is especially helpful if you've set a bright background to see black text on your slide thumbnails, but don't want that Background Color to show through to your Screens.
At the bottom of the window, click "Open Screen Configuration..." to open the Configure Screens window and setup your Outputs/Screens. More information on this section of the program and how to set these up can be found here.
The Import Tab customizes the defaults used when a piece of media is imported. Under Scaling, select which Scaling Behavior will be used any time a piece of media is imported into ProPresenter. This can be selected for both a Foreground or Background.
In the Image section you can select whether you want the Action to behave as a Foreground or Background, the default Duration that the Action will have (you can set it to a constant Time, a Random Time, or None) and it's default Next Behavior to control what will happen after the Duration finishes.
The Video section lets you select if the Action will behave as a Foreground or Background and the Playback Behavior you wish for it to take of Loop or Stop. If you choose Stop for the Playback Behavior, the options for End Behavior and Next Behavior will enable where you can choose what you wish the action to do once it's finishes playing and what you would like to happen next on the screen. The Next Behavior will only apply if you are triggering content from the Media Bin specifically.
The Audio section has one option allowing you to choose what happens for the Playback Behavior of the file. You can choose for it to Stop, Loop or Next. Choosing Next will only work if the file is played back directly from the Audio Bin, but Loop and Stop will follow this behavior in the Bin or when added as an Action on a Slide.
Labels are used to help you organize your slides in a song or presentation. You can add new labels and set their color here in Preferences. Click the plus icon to add a new label. Select the label name or right click on a Label and press Delete to remove a label. You can also set any color you want for your label.
A set of pre-made Group Labels and Slide Labels are included with the program by default.
Group Labels are used with the Arrangement feature of ProPresenter. Group Labels can also be used to add Hot Keys automatically to your presentations. Hot Keys can be used to jump to a certain slide just by using your keyboard. You can learn more about Groups and Arrangements here.
Slide Labels can be used to add short notes to your slide. Group Labels are generally used for songs to organize stanzas and to make it easier to arrange your song. A slide can have both a Slide Label and a Group Label.
The Video Input Tab allows you to set Video Inputs into the program and then add them more easily into the Video Input Playlist. Upon opening the window, you can select the number of Video Inputs you wish to have in the program by either manually entering the number or using the arrow buttons.
You then can go to the dropdown menu by each input and select the Input device you wish to link it to. This can be an internal camera on the computer, SDI Input, NDI Input or Syphon Input. Note that Syphon is a Mac only option.
To change which input device is assigned to an input, simply go to the dropdown for that Input and select either a new Input device or choose Remove Input Device for that Input to not be linked to a Video Source.
You can also enter a Description here. This description is used for the Cue Label and for the + menu in the Video Input Playlist.
More information on Video Input in ProPresenter can be found in the Video Input section here.
In order to enable any network services, the Enable Network checkbox should be checked. The Network Name and Port will be set automatically. It is unlikely that you will need to change the port number. Generally you would only need to change the port if you need to specifically route ProPresenter’s network traffic through a certain port due to network management requirements.
If you wish to use ProPresenter Apps for iOS and Android devices, as well as, the Stage app for AppleTV, you'll need to enable the settings under the Remote Apps section.
In order to use the ProPresenter Remote app for iOS and Android you will need to check the box to Enable ProPresenter Remote and enable the mode(s) that you want available of Controller and/or Observer. You will also need to set a Password for each login option.
Enable Stage Display App allows you to use the ProPresenter Stage Display app for iOS, Apple TV and Android. You will need to set a Password here to be used to login to the App on the respective device.
ProPresenter makes it easy to sync files between computers, including files other than just your Library. This makes it much easier to setup a new computer with ProPresenter as well as being able to keep computers in sync with each other.
Before you can even begin syncing, you will need to have a central folder for everything to be stored. This needs be a dedicated folder in a shared directory or on an external drive that is used only for syncing. You will place this Folder Path under Repository in this window.
You will next choose what data you wish to include in your Sync Service. This can include Libraries, Media, Playlists, Templates, and other Support Files. Check any/all of these options and then choose Sync Up to Repository to create your initial folders on the Repository. You will have up to five folders in your sync folder. After the sync is complete, you can use either of the sync options depending on if you wish to add items to the Repository or bring items down from the Repository.
Files that are deleted in one location are not deleted in the other locations when syncing. This Sync method only looks at the current file list to determine what needs to be synced each direction.
Choosing Sync files down from repository will move files from the Repository to your Computer. Choosing Sync files up to repository will move files from the Computer to your Repository. Enabling Replace My Files will replace any file with the same name using the Source version to replace the Destination version regardless of the Date Modified on either file. You should only use this if you want to “reset” any edits in the destination from a main computer.
If you use Planning Center Online you can login to access service plans and to use Planning Center Live features. Once logged in, you will see your user name and organization listed at the top and the Login button will now show as an option to Logout. There are a number of settings available for Planning Center.
At the bottom of this tab of Preferences is one of the areas you can Login to SongSelect. Click the Login button and a dialog box will come up where you can link your SongSelect account to ProPresenter. If you have already logged in, you'll see your user name listed there and a button to Logout should you need to.
ProPresenter features many Audio options that allow you to customize your audio outputs in many ways.
Inspector Output -- ProPresenter allows you to monitor audio from the Inspector on a different audio feed than your main output. This allows you to preview media in the Inspector during the show without the audience hearing it. To select which audio feed you want to hear audio from within the Inspector, click on the drop-down menu next to Device and choose an audio output. To turn off this feature, click the checkbox next to Monitor On Main Output.
Main Output -- Use the arrow buttons or manually type in a number to set the Channel Count (how many channels of audio will be generated) of ProPresenter. Similarly adjust the Audio Delay if you want all of the audio to be delayed out of ProPresenter's main output (this is useful if your video system has a delay in it and you need to delay your audio to match). Adjust the Master Level to control the volume of all audio being sent out of the program. Click the drop-down next to Device to set which output will be used for the main output. Click Channel Routing to customize where specific channels of audio will be routed. For more information on how Audio Routing works, you can look at this section.
Video Playback -- The Use Option-Click (Alt-Click on Windows) to Suppress Auto Start Video option allows you to cue up a media file instead of it automatically triggering when clicked on. If this feature is enabled, holding Option (Alt on Windows) down when clicking on a Media action will load the video, but not beginning playing it back automatically. To play the file, you would hit the Space Bar and that would trigger the Play/Pause button on the video file.
Support Files -- The folder path listed here is where the Support Files for the program are housed. By clicking the folder icon, you can choose a new folder on the machine to use as this repository.
Media Repository -- If you enable the Manage Media Automatically option, any media that you add to ProPresenter will be copied to the Assets folder in the Support Files folder location. By default this option is not checked, so any media added to ProPresenter doesn’t move the original files. If you enable this option, all media files will be added to ProPresenter and automatically moved into your media repository, preventing accidental broken links. If you already have a well organized media storage method, you may not want to enable this option.
Search Paths -- Search Paths are used to re-link media files that come up as missing in the program with the same files if they are being housed in a different location on your machine. You can enable this setting by checking the box for Automatically Relink Missing Media Using Alternate Paths and then check any folder paths you wish for the program to use to try and locate missing media. This setting will likely not be needed if you have Manage Media Automatically enabled above.
In the Devices Tab, you can add Communication Devices for ProPresenter to use. The Windows version offers the ability to add Midi communication. The Mac version offers more communication options of Midi, DMX, AMP, CITP, GlobalCache, GVG100, RossTalk, Sony BVS, Sony BVW and VDCP.
To add a device, click on the + button at the bottom left of the window and choose the type of protocol you're using. Each device will have unique settings you'll need to enter based on its type. Once you have created a Device you will see it listed in the Devices Tab of preferences. Click the Connect button to connect to that Device. To Delete a Device, right click on it and select Delete, or click the Delete button from within the Settings window.
More information on Communication with these devices can be found in the Communications section.