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Show Controls

ProPresenter 7.5 introduced a new function in the ProPresenter interface. Show Controls are tools in the bottom right of the program that allow you to prepare and run your live show. Each item will be discussed below as this allows you to playback audio files, setup Props and Messages, change the way your Stage screen works and create Timers for many facets of your event.

Audio Bin

ProPresenter has a dedicated Audio Bin for organizing, editing, and playing audio files. Create Playlists to organize your audio, use the Media Inspector to edit and customize your audio, and use the playback controls from within the bin to control the audio as it plays.

Audio Types

Inside of ProPresenter, audio files must be categorized as one of two types: Audio Track: Generally used for longer audio files such as songs or spoken word, Audio Tracks are limited to only playing one at a time inside of ProPresenter and can be controlled via the playback controls at the top of the Audio Bin. Sound Effect: Generally used for shorter audio files such as sound effects in a dramatic program, Sound Effects can have several playing at once and have no direct control options.

Tip: Audio files less than 10 seconds are automatically categorized as Sound Effects, while longer audio files are categorized as Audio Tracks. This can always be changed for any file by right-clicking on the file and selecting "Set as…”

Outline View

Across the top of the Audio Bin is the Outline View where you can create and organize Playlists of audio files.

An Audio Playlist can contain audio files. Audio Playlist Folders do not contain audio files themselves, instead they contain Audio Playlists. That is, you can use Playlist Folders to organize your Playlists, and Playlists to organize your audio files. Create new Playlists and Playlist Folders by clicking the + button across the top of the Playlist view. Click and drag Playlists and Playlist Folders to rearrange them. Select a Playlist or Playlist Folder then click the name again to rename the item. Right click or select and press the Delete key to delete items.

You can collapse the Playlist view by clicking the ^ button; this allows the operator to focus on the contents of just one Playlist. In this mode, click the name of the Playlist to select a different Playlist, and click the v to open up the full view again.

Audio View

Once you select a Playlist you can then see the audio files contained in that Playlist at the bottom of the Audio Bin. Clicking on any audio file will play it immediately.

You can add audio files to a Playlist by clicking the + between the Playlist View and Audio View, or by dragging them from your operating system to this area. The Filter bar will allow you to search the currently selected Playlist.

Use the slider at the bottom of the Audio bin to control how long the transition is between audio files (including when you start and clear audio files) and you can click on the Shuffle button to shuffle the Audio Playlist that you have selected.

Right click on an audio file to access additional options:

  • Reveal in Finder/Open File Location: Shows where the audio file is currently stored on the computer
  • Playback Behavior (Audio Track only): Controls what happens at the end of an Audio Track:
    • Stop
    • Loop
    • Loop for Play Count…
    • Loop for Time...
  • Next Cue (Audio Track only): Controls what audio files plays when this one finishes
    • None: Nothing happens
    • Next: The next file in the Playlist (or, if Shuffle is turned on, a random file in the Playlist) is played
  • Set as (Sound Effect type/Audio Track) type: Changes the audio track type
  • Inspector: Opens the Audio Cue Inspector.
  • Rename: Allows you to rename the file
  • Delete: Removes the audio track from the Playlist

Audio Bin Actions

With the release of ProPresenter 7.3, you can now trigger Playlists from the Audio Bin on a single slide click with an Action. This is extremely useful if you are playing back a series of audio tracks before an event or need to trigger a grouping of audio to play from one click.
This can be accomplished by dragging your Audio Playlist from the Audio Bin to a slide in a Presentation. You can also add it in front of or behind a slide to create your own slide cue for this action, or from the Action Palette by adding Audio Bin Playlist to a slide.

Stage

The Stage control options in Show Controls allow you to both send Messages to your Stage screens and set layouts for each of the screens.

The top portion of this window shows any currently active Stage screens that you have setup in Screen Configuration and the current Layout is shown in a thumbnail. Clicking on the thumbnail brings up a dropdown menu where you can select a new Layout for that screen or go to the Stage Editor.

Below the selection menu, you can send a Stage Message to your screens. Any object using the “Stage Message” linked text data link will see this message appear on their screen. Enter your text and then click to Show to send this message to the screen. The Show button will toggle to a Hide button when the message is active and clicking it will remove the Message from the screens.

Timers

Many users need timers to keep track of services or events. A band wants to know how long until they need to start playing. A pastor wants to know how long he has been talking. Attendees want to know how long before the event starts. ProPresenter can create and track multiple timers at the same time, and there are various timer types to cover your various needs. Timers can be used in multiple places in ProPresenter. For example, you can show them on the Stage Display, or use a Message or Linked Text to show them on the audience screen. You can also use Cues to start, stop, and reset Timers as needed.

Note: This section only covers the Timers Show Control area where you can create and edit Timers; for more information on other features that use the Timers, see that respective feature's section.

There are three types of Timer types:

  • Countdown: Set a specific amount of time for it to count down from
  • Countdown to Time: Set a time of the day and ProPresenter will count the time left to that specific time (based on the computer's internal clock)
  • Elapsed Time: Count up; you can start from zero or include a Starting time, and you can optionally set an Ending time

Create a new Timer by clicking the + in the upper right of the area. Delete a Timer by right-clicking on the Timer and selecting Delete or, if you have a trackpad, swipe to the left and click Delete.

Click the disclosure triangle to show or hide the Timer's options. Rename the timer by clicking on the name of the Timer. Click on the Type dropdown menu to change which kind of Timer you’re using.

Check Allows Overrun if you would like the Timer to keep running after it reaches zero or its end; uncheck Allows Overrun to have the Timer stop when it reaches its end.

The Reset button will revert the timer back to the beginning and the Play button will start the timer. While a timer is running, it will be highlighted green to signify it’s in motion. If you have Overrun enabled, the timer will highlight in red once a timer has reached its original “ending” time.

Messages

The Messages feature in ProPresenter is a versatile way of showing extra content on your audience output. This content is independent of the slides and other media inside of ProPresenter, which means it will appear on top of your slides and other content; for example, Messages will stay on top of your slides, even if you change slides. This makes it a preferable way to show content across multiple slides.

Examples of this might be:

  • "Car with License Plate X852WT, your lights are on."
  • "The service will begin in 03:32."
  • "Parents of child 485 please come to the nursery."

Tip: The Props feature of ProPresenter is similar to the Messages feature, but there are some unique characteristics between them. In general, if you want your content to be pre-programmed then you would be looking at a Prop; if you want to make changes to text on the fly then we recommend investigating the Messages feature.

Tokens

To use the Messages feature you will be setting up a block of text that will fill a text box that you set up inside of a Template. This block of text can include prewritten text as well as one or more Tokens, or variable blocks of text.

Using the same examples as before, let's look at what the blocks of text would look like with tokens:

  • "Car with License Plate [License Plate], your lights are on."
  • "The service will begin in [Service Countdown]."
  • "Parents of child [Nursery Number] please come to the nursery."

The above blocks of text and Tokens would be setup beforehand, then when the operator is running ProPresenter live, they would only have to enter the pertinent information inside of the Token and click the Show button for it to appear on the screen.

Note: Messages can be set up on the fly, however they are most powerful when they are set up beforehand so that the operator is able to keep their focus on the rest of the show.

There are several types of Tokens:

  • System Clock: Shows the current computer time
  • Timers: Any Timer that you have set up in the Timer Pane can be sown via a Message
  • Pre-Defined Text: ProPresenter provides some text boxes that are already set up to use, including "Name", "Message", and "Room"; these Tokens cannot be deleted but are otherwise the same as Custom Text tokens
  • Custom Text: Create your own Token with its own name and content

Let's dive into one of the above examples: "Parents of child [Nursery Number] please come to the nursery." In this example, someone had previously set up a Message for this contingency. They created a Message called "Nursery Call" and applied a Template to it. They then created a custom Token called Nursery Number; this is simply a text field that the end user can use to enter the child's number. After they create the Token, they type into the text field "Parents of child please come to the nursery." and they drag the "Nursery Call" Token into the text field which creates "Parents of child [Nursery Call] please come to the nursery."

The Message is now set up and ready to go. The next day, during a service, the operator is notified that a nursery call is needed. They open the Messages feature of ProPresenter, type the nursery number ("485") into the Token area, and click Show. ProPresenter then correctly shows the text "Parents of child 485 please come to the nursery." on the screen.

Create a new Message by clicking the + in the upper right of the area. Delete a Message by clicking on the message and pressing the Delete or Backspace button on your keyboard, or, if you have a touchpad device, swipe to the left on top of the Message name and click the Delete button.

Click the Modify Transition button to change the transition that Messages will use when they Show and are removed from the screen. All Messages share the same Transition and there is not an option to set individual Transitions on individual Messages.

Clicking the Network button at the bottom of the area will open the webpage where users can send Messages over the network. The Allow Web Notifications checkbox at the bottom of the area will quickly toggle this feature on and off. See the Web Notifications section for more information.

Click the Show button to Show the currently selected Message to the screen. You can identify which messages are currently being shown as they will be highlighted in Orange in the Message List; click on Hide to remove the message from the screen. To remove all Messages, click the Clear Messages button in the Preview Window, or in the menubar select Actions > Clear Messages.

Editing a Message

To set up and edit non-Token parts of a Message, click the Edit button in the upper right of the window; this will show additional controls for editing the Message itself; click this button again to hide these additional controls.

With the Edit controls showing, the text box will show where you can type your message and include any Tokens that you will be using. Below this window is the Token dropdown. You can click on the dropdown to add an established Token or if you have a Token you want of your own, you can type it in the box there and hit Enter.

Note: The pre-defined Tokens that come with ProPresenter cannot be deleted. Any Clocks/Timers that are created in the Timers area will appear as Tokens as well.

Click the Theme to change which Theme this Message will use for formatting when it is shown on the screen. To have a Message clear automatically after a certain amount of time, click the dropdown menu next to Dismiss and select the amount of time before it clears, or select Manually to have it not clear automatically.

Tokens

Here are the Token types and the options you have when editing them:

Pre-defined ("Name", "Message", and "Room") and Custom Tokens

  • These are simple text boxes; enter any text you would like and the Token will pass that text through to the Message when it is shown

Clock -- this is the standard system Clock

  • Date Format: Choose how the Date will look
  • Time Format: Choose how the Time will look
  • 24 Hour: Click to enable a 24 hour clock, unclick to enable a 12 hour clock

Timer -- this will appear for Timers setup in the Timers Pane

  • Timer Type: Click the dropdown menu to select if the timer is a Countdown timer, a Countdown to Time timer, or an Elapsed Time timer
  • Countdown timer: Duration allows you to select how long the timer will be
  • Countdown to Time timer: Choose the Time at which the tier will countdown to, then select the Format (AM, PM, or 24 Hour) you are using
  • Elapsed Time: Choose then number at which the timer will Start and End.
  • Overrun: Check this box if you want the timer to continue to count after it hits its destination, uncheck it if you want it to stop at its final goal

When a Timer is running click the Reset Timer button to reset the timer, Start Timer button to start the timer, or Stop Timer button to pause the timer. You can also choose how the timer will be shown on the screen. There are options for hours, minutes, seconds, and milliseconds. For each of these options you have up to five choices; however depending on what you have selected in one section might disable options in another section. Here are the five options, using hours as an example:

  • h: Always show the hours but hide leading zeros
  • hh: Always show the hours and show leading zeros
  • h: If there are hours then it shows them with no leading zeros; if there are no hours then it doesn't show them
  • hh: If there are hours then it shows them with leading zeros; if there are no hours then it doesn't show them
  • --: Hide the hours text; if there would be hours to show it adds that time to the minutes

Web Notifications

You can configure ProPresenter to allow other people to send Messages over a local network. Using this feature allows other users on any internet enabled device to load a web page, make changes to the Tokens (just as the operator would inside of ProPresenter, and Send a request for that Message to be sent to the audience screen. The operator running ProPresenter can either approve or disprove the showing of that Message.

Before this feature is utilized you must enable a feature inside of the Preferences. In the top left of the screen click on ProPresenter then click on Preferences. Click on the Network tab and make sure that Enable Network is checked. It will automatically generate a Network Name and Port; you can change the Network Name if you would like, we recommend leaving the Port number alone unless there is a specific need to.

Now that the Network is enabled, close the Preferences window and open the Messages Pane. You can toggle Web Notifications by clicking on the checkbox next to Allow Web Notifications.

Click on the Show Web Access button across the bottom of the Messages Pane to open in your default browser the web page where you can access the Web Notification feature. Make a note of the web address and share it with users who you would like to be able to send Web Notifications. (For example, you can copy the web address from the browser and paste it into an email to someone who should have that access.

Sending Web Notifications

To send a Web Notification the sender will need to open the web address provided to them on a device that is on the same network as the computer running ProPresenter.

Note: The user's device that will be accessing this feature must be able to see the device running ProPresenter on the network. Generally speaking this means that the devices need to be on the same wired or wireless network as each other, however each network is unique so you may need to speak to your network administrator about how to enable a feature like this.

Once they open that webpage they will see a list of all of the Messages listed inside of ProPresenter. They can add text and make other changes as necessary to their desired Message, then click on Show. This will send a request to the ProPresenter operator to show the Message on the screen.

Receiving Web Notifications

When a Web Notification is sent the ProPresenter operator will see a notification on the top right of their computer screen notifying them of the request. The notification works slightly differently between Mac and Windows. To show the Message on the audience screen on a Mac, click Show Alert, to dismiss the request on a Mac and not show it on the audience screen, click Dismiss. To show the Message on the audience screen on a PC, click directly on the notification, to dismiss the request on a PC and not show it on the audience screen, click the arrow to "archive" the notification.

Once approved the Message will show on the Audience screen just as if the ProPresenter operator had shown the Message. It will follow all of the same rules and can be cleared the same way as other Messages.

Message Actions

Add Message Actions to slides to show specific Message(s) when you click on a specific slide. Add Message Actions to slides by opening the Action Palette and dragging the Message Action onto a slide or by dragging the Message you wish to use as an Action from Show Controls onto a slide.

When adding or editing a Message Action you will be able to select which Message you want to fire when that slide is clicked, as well as be able to edit any variables that you have set up inside of that Message.

You can have multiple Message Actions on one slide.

Props

There are many times where users have a need to put a persistent image or some text on top of one or more slides. Some examples of these types of needs are:

  • A logo (often times called a "bug") in the lower corner of the screen
  • A mission statement or other text that will be shown across multiple slides
  • An icon during the last verse of a song telling children to come to the front of the sanctuary for Children's Time

The Props feature of ProPresenter was created to address these needs and much more!

Props are a way to show text and media on top of the Slides layer and have that text/media persistent across one or more Slides. You can create multiple Props, show one or more at a time, and even control them via Cues on slides.

Props are created, edited, and can be shown in the last tab of Show Controls. You can open this area by clicking the Props button in the Show Controls, pressing Control-P on Mac or Control-Shift-P on Windows, or selecting in the Menubar View > Props.

All available Props will show in this window. Click the + button in the upper right to add a new Prop. Click on a Prop to show it live on the audience screen. Once it is triggered, the line the Prop is on will highlight in orange. Select a Prop by holding the Command key and clicking on one or more Props. Once selected you can Copy, Paste, and Delete the selected Prop(s) by right clicking on one of the props, pressing the appropriate keyboard shortcut, or going to the Edit menu in the menubar.

You can set a transition for your Props in the bottom left of this area and open the Props Editor in the bottom right.

Props Editor

You can create and edit Props via the Props Editor. Open the Props Editor by opening the Props Pane then clicking the Edit Props button at the bottom of the window.

Note: The Props Editor is very similar to the Slide Editor. This section will only cover parts of the Editor that are unique to the Props Editor. For general information about the Editor as well as items that are not covered here, please see the Slide Editor section.

Props Editor Interface

There is no Slide Notes feature in the Props Editor.

Prop Tab

When no objects are selected on the Prop in the Editor, the Inspector on the right side of the Editor window will show a single Prop tab.

Due to the limited nature of Props, there are four editable options here.

  • Name -- Here, you can name the Prop and this is the Label that will show on the thumbnail in the Props Pane and also on the left side of the Props Pane when the Prop is Live
  • Background Color -- Note that using the Background Color in Props only affects the Props Editor and Pane to help you to see your content better, it will not change the output to the audience screen.
  • Size -- This allows you to set the size of the Prop itself -- typically, this would match the resolution of the screen the Prop will be displayed on.
  • Transition -- This will control the Transition for the currently selected Prop (Slide). Each Prop can have its own Transition, which will trump (replace) the Transition that is set in the Props Pane.
Object Inspector

When you have an Object selected on the Prop, two tabs will appear in the Editor that are almost identical to those in the original Slide Editor.

Shape Tab

The only difference in the Shape Tab is that the Visibility feature is not available.

Text Tab

There is no change in the Text Tab in the Props Editor.

Props Actions

You can quickly add Prop Actions to slides to show specific Prop(s) when you click on a specific slide.

Add Prop Actions to slides by opening the Action Palette and dragging the Prop Action onto a slide. When adding or editing a Prop Action you will be able to select which Prop you want to fire when that slide is clicked.

You can also drag a specific Prop from the area in Show Controls directly to a slide to apply it as an action on that slide.

You can have multiple Prop Actions on one slide.